Clear communication is an important part of professional life. Whether you are writing an email, sending a business message, updating a client, or sharing important news with a colleague, the words you choose can affect how your message sounds. One phrase that people often use in formal communication is This Is To Inform You.
It helps introduce information, share an update, or bring an important matter to someone’s attention. However, using the same expression in every email or conversation can make your writing sound repetitive. Finding other ways to say This Is To Inform You can help you communicate in a more natural, polite, and professional manner.
Different situations require different tones. For example, a formal notice may need direct language, while a friendly workplace update may sound better with a softer expression. Choosing the right alternative also helps readers understand why you are contacting them and what action they may need to take.
In this article, we will explore useful alternatives to This Is To Inform You that work in emails, business letters, workplace announcements, and everyday professional conversations. You will learn what the original phrase means, whether it is appropriate for formal communication, and when to use different expressions.
Each alternative includes practical examples, a suitable scenario, and an explanation to help you understand its meaning. By the end, you will have several ways to share information without sounding repetitive, unclear, or overly formal.
What Does This Is To Inform You Mean?
The phrase This Is To Inform You is a formal expression used to introduce information that someone needs to know. It tells the reader that the sender is sharing an announcement, update, reminder, or important piece of information.
People commonly use this phrase in professional emails, official letters, workplace notices, business announcements, and formal messages. It can introduce both positive and negative information.
For example:
- This is to inform you that the meeting has been rescheduled.
- This is to inform you that your application has been approved.
- This is to inform you that the office will remain closed on Monday.
In each example, the phrase prepares the reader for the information that follows.
Although the expression is grammatically correct, it can sometimes sound stiff or outdated. Modern business communication often favors shorter and more direct expressions. Alternatives such as Please be informed, I would like to let you know, and I am writing to notify you can make your message sound more natural.
Is This Is To Inform You Professional?
Yes, This Is To Inform You is a professional expression. It is suitable for formal emails, official announcements, business letters, and workplace communication.
However, its suitability depends on the situation and the relationship between the sender and the reader.
For example, when sending an official notice about a policy change, the phrase may sound appropriate. When sharing a simple update with a teammate, it may sound unnecessarily formal.
Here are some situations where you can use it:
- Formal emails: When sharing important company information.
- Business letters: When announcing official decisions or changes.
- Workplace notices: When informing employees about schedules or policies.
- Client communication: When providing updates about projects or services.
- Official announcements: When communicating important information to a large group.
For everyday professional communication, shorter alternatives can improve readability and make your writing feel more friendly.
Pros and Cons of Saying This Is To Inform You
Understanding the advantages and disadvantages of this expression can help you decide when to use it.
Pros
- Sounds formal: It creates a professional tone in official messages.
- Communicates purpose: It makes the reader aware that important information is coming.
- Easy to understand: Most readers understand its intended meaning.
- Suitable for announcements: It works well in formal notices and business letters.
- Provides a clear introduction: It prepares the reader for the main subject.
Cons
- Can sound outdated: Modern readers may prefer simpler expressions.
- May feel too formal: It is not always suitable for friendly workplace conversations.
- Can become repetitive: Using it in every email makes your writing less engaging.
- Adds unnecessary words: Some messages can communicate the same idea more directly.
- May sound impersonal: It does not always create a warm connection with the reader.
Master List of Other Ways To Say This Is To Inform You
Here are 15 professional alternatives you can use in emails, business messages, workplace announcements, and formal communication.
- Please Be Informed
- I Would Like To Let You Know
- I Am Writing To Notify You
- Please Note That
- I Wish To Inform You
- I Would Like To Bring To Your Attention
- Kindly Be Advised
- I Am Reaching Out To Inform You
- For Your Information
- I Wanted To Make You Aware
- Please Take Notice
- I Would Like To Update You
- This Is A Reminder That
- I Am Writing To Share
- We Would Like To Announce
3 Best Professional Alternatives to This Is To Inform You
The following expressions are useful when you want to share information clearly while maintaining a professional tone.
1. Please Be Informed
Scenario: Use this expression when sharing an official announcement, important update, or formal notice with employees, clients, or business partners.
Examples:
- Please be informed that the office will remain closed next Friday.
- Please be informed that your application has been successfully approved.
- Please be informed that the scheduled meeting has been moved to 3 PM.
Tone: Formal, Direct
Explanation: This expression communicates important information in a respectful and official manner, making it suitable for business emails, company notices, and formal announcements.
2. I Would Like To Let You Know
Scenario: Use this phrase when sharing an update with a colleague, manager, customer, or business partner in a polite and approachable way.
Examples:
- I would like to let you know that the project has been completed.
- I would like to let you know that we have received your documents.
- I would like to let you know that the new schedule is now available.
Tone: Polite, Friendly
Explanation: This alternative sounds more natural and conversational while keeping your message professional and easy to understand.
3. I Am Writing To Notify You
Scenario: Use this expression when sending an official email or letter to communicate a decision, change, policy update, or important business matter.
Examples:
- I am writing to notify you that your appointment has been confirmed.
- I am writing to notify you that the payment deadline has changed.
- I am writing to notify you that your account will be updated shortly.
Tone: Formal, Professional
Explanation: This phrase clearly explains the purpose of your message and works especially well when communicating official information that requires the reader’s attention.
How to Choose the Right Alternative
Choosing a suitable alternative depends on your audience, message, and purpose. Not every expression works equally well in every situation.
For example, Please Be Informed is useful for official announcements, while I Would Like To Let You Know works better for friendly workplace updates.
Consider these points before choosing an expression:
- Know your audience: Use formal language when writing to senior managers, clients, or official departments.
- Understand your purpose: Choose direct expressions when sharing deadlines, decisions, or policy changes.
- Consider the relationship: Use friendly wording when communicating with familiar colleagues.
- Keep your message simple: Avoid long introductions when a short sentence can explain the information.
- Maintain a respectful tone: Even when sharing difficult news, choose words that sound polite and considerate.
Tips for Using Alternatives to This Is To Inform You in Emails
Using different expressions can improve your professional writing. However, choosing the right words is only one part of writing a good email. You should also organize your message properly and make the main information easy to understand.
Here are some practical tips.
1. Start With a Clear Opening
Begin your email with a suitable greeting and introduce the purpose of your message. Avoid unnecessary introductory sentences that delay the main point.
2. Choose Words According to the Situation
Use formal expressions for official announcements and friendly expressions for regular workplace updates. Your wording should match the seriousness of the information.
3. Avoid Repeating the Same Phrase
Using This Is To Inform You in every email can make your writing sound repetitive. Switch between suitable alternatives to keep your communication natural.
4. Keep Your Sentences Short
Long sentences can make important information difficult to understand. Use simple wording and explain one main point at a time.
5. Explain the Important Details
After your opening phrase, provide the information the reader needs. Include relevant dates, deadlines, names, or instructions when necessary.
6. Use a Polite Closing
Finish your email with a professional closing such as Thank you for your attention, Please let me know if you have any questions, or Best regards.
7. Check Your Message Before Sending
Read your email once before sending it. Check spelling, grammar, punctuation, and tone to make sure your message sounds clear and respectful.
FAQs
1. What Is Another Way to Say This Is To Inform You?
You can say Please Be Informed, I Would Like To Let You Know, I Am Writing To Notify You, or Please Note That. These expressions communicate information in a professional and understandable way.
2. Is This Is To Inform You Grammatically Correct?
Yes, This Is To Inform You is grammatically correct. It is a formal expression commonly used to introduce announcements, updates, and official information in business communication.
3. How Do You Politely Inform Someone in an Email?
You can politely inform someone by using expressions such as I Would Like To Let You Know or I Am Writing To Share. Follow the opening phrase with clear details about the information you want to communicate.
4. What Is a More Professional Way to Say Please Be Informed?
You can use I Am Writing To Notify You, Kindly Be Advised, or I Would Like To Bring To Your Attention. The best option depends on the formality and purpose of your message.
5. Can I Use This Is To Inform You in a Formal Email?
Yes, you can use This Is To Inform You in formal emails, official notices, and business letters. However, shorter alternatives may sound more natural and improve readability in modern workplace communication.
Conclusion
Knowing other ways to say This Is To Inform You can make your professional communication clearer, more natural, and more effective. Although the original expression is correct and suitable for formal situations, using different alternatives helps you avoid repetition and match your tone to the reader.
Expressions such as Please Be Informed, I Would Like To Let You Know, and I Am Writing To Notify You are useful choices for emails, announcements, and business messages. Choose the phrase that best fits your purpose, keep your sentences simple, and make sure your main message is easy to understand.
Good professional communication is not about using complicated words. It is about sharing the right information in a clear, polite, and respectful way.
